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Clark University
Office of
Student Employment
new students on campus green during move-in day

What is the onboarding process?

Recently hired for an on-campus position? If you have never worked on-campus before, then you first need to complete what we call the “onboarding” process prior to your first day of work. Upload your employment documents and then present your official government identification in person.

Three Steps of Onboarding

All students who need to onboard at Clark receive complete instructions via email. An abbreviated version of the onboarding process follows. For the complete version, review our Student Employment Verification Policy on Page 8 of the Student Employment Handbook or check your email when you are hired!

Step 1: Bring your official government identification documents to Clark

Before coming to Clark, make sure you have your original forms of government identification. No copies will be accepted. For most Clark students, the forms of ID are usually a passport OR either an original SSN card or original or certified birth certificate. I-9 Acceptable Identification outlines the full list.

Step 2: Submit your employment forms for review

You will receive your onboarding packet via email from clarku@interviewexchange.com with the subject line “Your Onboarding Process at – Clark University [New Hire Student].” Please complete all necessary forms online as instructed.

U.S. students must complete these documents online:

  • I-9 (first page only; please review the list of I-9 Acceptable Identification)
  • W-4 Federal Tax Withholding Form
  • M-4 Massachusetts Tax Withholding Form
  • Visual proof of your bank’s routing and account number from a screenshot of your banking app, voided check or bank statement

International students must supply these documents online:

  • I-9 (first page only; please review the list of I-9 Acceptable Identification); students should note that if they do not have a Social Security Number (SSN) at the time they fill out their I-9 form, they may leave that field blank.
  • Copies of I-94, I-20, and visa
  • Voided check or bank statement confirming your bank’s routing and account number
  • Social Security Number (SSN) or a receipt from the Social Security Administration office verifying your application for an SSN.
  • You will receive a separate email with instructions and credentials to log into Sprintax to determine if you are eligible for treaty benefits. Sprintax is handled by the Payroll Office.

Step 3: Verify your identity documents in person

After you have completed your onboarding packet online, bring your acceptable identification documents to the Office of Student Employment, third floor of the Shaich Family Alumni and Student Engagement Center (ASEC). Drop-in hours for identity verification are Monday, Wednesday, and Thursday from 3pm to 4pm, or by appointment.

gsas graduate student union contract

Need a Social Security Number?

If you’re new to working in the United States, you will need a Social Security Number (SSN). Pages 10-11 of our Student Employment Handbook explain the process of obtaining a Social Security Number.

View the Handbook
Contact Information

Office of Student Employment

Office Location

Shaich Family Alumni and Student Engagement Center (ASEC Building)
3rd Floor
939 Main Street
Worcester, MA 01610

1-508-421-2260

oncampusemployment@clarku.edu

office hours

The Office of Student Employment is open on weekdays, typically from 9 a.m. to 5 p.m.

Drop-in hours for identity verification are Monday, Wednesday, and Thursday from 3pm to 4pm, or by appointment.