Purchasing Resources

Clark’s decentralized purchasing model empowers many of its employees to purchase products and services from external suppliers on behalf of the University. With this delegated authority comes responsibility for ensuring that procurement related duties are executed in an efficient, cost effective, and professional manner. The material on these pages is intended as a resource to assist Clark employees in their purchasing/procurement efforts. Any questions or suggestions for improving this site, or Clark’s purchasing policies, are welcome and should be addressed to the Business Services Coordinator

The following online resources are available to help assist in the purchasing process:

Vendor Listing

A list of vendors that are preferred by Clark University – many offering discounts, special rates, and exclusive programs for the Clark Community. For further information on specific vendors please click here. These preferred vendors supply varying goods/services for the categories listed below:

Automobile Rental
Clark University Campus Store
Catering/Food Service: Clark Dining Services
Copiers/Multifunction Printers (MFP)
Furniture – Office & General
Grocery Stores
Hotels
Mail/Delivery Services
Office Supplies
Printing
Transportation
Vending Machines
Water

Group Purchasing

Group Purchasing Organizations (GPOs) that Clark belongs to such as E&I, MHEC, & HECCMA. These organizations help save the University money by negotiating contracts on behalf their members, which can result in significant savings.

For more information about these GPO’s & their significance to Clark, please continue on to the Group Purchasing page found here.

Employee Discounts

Clark University employees are qualified for a series of amazing discounts provided by our chosen vendors/partnering organizations. For a further list of detailed Clark Employee discounts and information, please continue to the Employee Discount Page.

Purchasing Policies and Procedures

At Clark University we utilize a decentralized purchasing system and encourage departments/individuals to do the majority of their purchasing on behalf of the University. With a decentralized purchasing system – authorized users are expected to follow the given purchasing policies & procedures.

For further information including details on specific policies/procedures, please continue on to the Purchasing Policies and Procedures page.

Travel Policy

Travel related policies and procedures for anyone travelling on Clark business.

Entertainment and Gift Policy

Policy for payment of non-travel business meals, refreshments, gifts, and other hospitality expenses with University funds.

Procurement Card

A procurement card functions like a credit card and can help streamline the purchasing process.

Forms

Purchasing related forms such as W-9, sales tax exemption certificate, etc:

W9 for Clark University

MA Tax Exempt Form ST-2

MA Sales Tax Exempt Purchaser Certificate ST-5