Automobile Rental

Vehicles rented for University-related travel should be in the most economical price bracket offered by the auto rental agency. Travelers are encouraged to choose mid-size or compact cars to reduce fuel costs and carbon emissions.

All employees and students who are renting automobiles while on Clark University business are covered by Clark’s automobile insurance. When renting a vehicle to be driven within the United States or Canada, you should decline any liability or collision insurance offered by the car rental company. You must, however, purchase comprehensive and collision insurance for any non-US or Canadian rentals

Generally, Enterprise should have the lowest rates. Enterprise and National are owned by the same company so they share the same Corporate Discount and Billing Account numbers.

Enterprise car rental offers discounts to Clark University nationally through MHEC. Clark employees may also use these rates for personal use but must use a different code instead of the Clark main code. Please note that you should never provide Clark’s Billing Account number when booking trips for personal use. (Discount and billing codes are found on the SmartBuy Plus home page).

• Clark rental rates with Enterprise include full damage waiver coverage.
• If Clark is to be billed for a rental, provide Clark’s Billing Account number. **Please note that advanced reservations are required for all Billing Account rentals**
• For local phone reservations call (508) 752-4100 and provide Clark’s Corporate Discount number.
• To set up a non-local rental reservation by phone call 1-800-261-7331 and give the booking agent Clark’s Corporate Discount number as well as the Billing Account number if the rental is to be billed to Clark (see above).
• To set up a rental reservation online, go to www.enterprise.com, after selecting the location, date and time of the rental, enter Clark’s Account number in the Optional field under section 3, click Search and you will be asked for the Clark pin #, then click sign in. On the next screen, Clark’s name will appear on the right side. On the next screen, chose the car class that’s preferred then click next. On the next screen put in the renter’s name, phone and email address and click next. The next screen will have the estimate of the rental. In the center of the screen, there will be a place for the billing number to be entered. If the rental will be billed to Clark, enter Clark’s Account number (see above) and click on Book now to complete the reservation.

Once you have placed the reservation either by phone or online, you will need to simply give your name, confirmation number from the reservation, and present a valid driver’s license when picking up the vehicle. If using Clark’s Billing Number, you will NOT need a personal credit card in order to complete this transaction.

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National car rental offers discounts to Clark University nationally through MHEC. Clark employees may also use these rates for personal use. Clark employees may also use these rates for personal use but must use a separate code instead of the main Clark code.  Please note that you should never provide Clark’s Billing Account number when booking trips for personal use. (Discount and billing codes are found on the SmartBuy Plus home page).

• Clark rental rates with National include full damage waiver coverage.
• If Clark is to be billed for a rental, provide Clark’s Billing Account number. **Please note that advanced reservations are required for all Billing Account rentals**
• To set up a rental reservation by phone call 1-800-CAR-RENT 1-800-227-7368 and give the booking agent Clark’s Corporate Discount number.
• as well as the Billing Account number if the rental is to be billed to Clark (see above).
• To set up a rental reservation online, go to www.nationalcar.com and then click on “more options”. If the rental will be billed to Clark, check the box that says “Check here if you will be making a reservation using a Central Bill number” and a new group of fields will appear and enter your Clark’s Billing number (see above) in the “Central Bill/Business Account#” box as well as Clark’s Corporate Discount number  under the “Contract ID” field. Please follow the rest of the prompts to set up your reservation.

Once you have placed the reservation either by phone or online, you will need to simply give your name, confirmation number from the reservation, and present a valid driver’s license when picking up the vehicle. If using Clark’s Billing Number, you will NOT need a personal credit card in order to complete this transaction.

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Hertz offers discounts to Clark through E & I.

In the United States and Canada:

• 20% Discount on Hertz Daily Business Travel Rates in the United States for Car Classes A through F: A = Economy; B = Compact; C = Mid-Size; D = Standard; F = Full Size
• 10% Discount on Hertz Green Collection
• 10% Discount on Hertz Standard Daily, Weekend, Weekly and Monthly Rates (All Car Classes)
• 5% or Greater Discount on Hertz Leisure Daily, Weekend, Weekly and Monthly Rates (All Car Classes)
• 5% Discount on Vehicle Promotional Rates

International:

• Where such discounts are permitted by law, a 25% Discount in Europe and a 10% Discount on Published “Basic Time and Kilometer” Rates or Standard Unlimited Mileage (“SUM”) Daily Rates.
• 5% Discount on Hertz Affordable Europe non-prepaid Rates
• From time to time, Hertz may add discounts in specific countries subject to agreement by each country’s Hertz affiliate, licensee etc.

Reservation Information:

When making a reservation, be sure to provide Clark’s CDP number to receive the discounted rate (discount codes are found on the SmartBuy Plus home page).

• Book a reservation online. Check the box that says “I have a discount (CDP, PC, Coupon or other code)” and enter Clark’s CDP number in the appropriate box.
• Call Hertz at 1-800-654-2210. Tell them Clark’s CDP number.

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Zipcar has rentals from $8 per hour and daily rates from $66. Cars are conveniently located in the main parking garage. You can reserve a vehicle online at zipcar’s website. To set up a departmental billing account, call 1-866-4ZIPCAR.

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Avis provides discounts to Clark University and employees directly through their corporate rental program.

• Rentals discounted up to 30%
• For Avis on Grove Street, call 1-508-963-5200.
• When booking (business or personal) use Clark’s AWD# ( discount codes are found on the SmartBuy Plus home page).
• Make a reservation online
• Avis also offers at no cost their Avis Preferred Service, a time-saving rental service lets travelers skip the counter and go right to their car. Visit www.avis.com/preferred to enroll

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Thrifty is also a local option, especially for 12 passenger vans.

• Call 1-508-792-0537 and request the Clark University rate.

Please contact the business manager if you have any questions or concerns regarding automobile rentals.