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Reserve/Schedule Media Equipment

To reserve and schedule media equipment, please contact the Help Desk (helpdesk@clarku.edu, 1-508-793-7745)

Media Services will confirm all reservations via email once we enter them into our reservation system. This generally happens within one-three business day of a request. If you do not receive a confirmation, please call to follow-up on your request.

All equipment is available on a first-come, first-served basis. For reservations of equipment or services that involve staffing/delivery/software installation, we request two weeks notice.

If you do not require delivery, feel free to contact us with as little as one business day’s notice. Assuming inventory availability we should be able to meet your needs.

Curricular, recurring or long-term reservations

In cases where a faculty member is requiring or suggesting students make use of Media Services equipment to complete projects, we request that the faculty member give us advance notice so that we can ensure we have adequate resources available to accommodate potential need.

In the case of recurring requests for projector carts, we will first look to meet requests in one of the university’s technology-equipped classrooms or teaching labs.

Weather and our ability to deliver equipment

Weather and building conditions impact our ability to deliver equipment. If we are unable to meet your needs or accommodate your reservation, we will let you know as soon as possible and work with you as best we can to find an alternative solution.

Pricing Information

Tier Explanations

Tier 1

Tier 1 pricing is generally applied to equipment reserved by departments or offices at the University for educational or administrative function.

The term “educational” is generally understood to include services required for courses, course delivery and/or directly related course activities. It may also include educational activities organized by Student Life, Human Resources, Career Services, etc.

It does not generally apply to events such as Commencement, Alumni Weekend, Orientation, etc.

Tier 2

Tier 2 pricing is generally applied to equipment or services reserved for University events that are open to the public and University-related use that is neither academic or administrative in nature.

These “fee for use” activities might include but are not limited to: Alumni events, public lectures or concerts, entertainment functions sponsored by student organizations, events funded or associated with grants, etc.

Tier 2 would also include use by non-profit groups hosting an event at Clark affiliated with a department or individual.

Tier 3

Tier 3 pricing is generally applied to equipment or services reserved for events characterized as “external”.

Labor & Services

CategoryItem DescriptionTier 1Tier 2Tier 3
Conversion/DuplicationAudio tape > CD conversion$10.00$20.00N/A
Conversion/DuplicationCD duplication$10.00$20.00N/A
Conversion/DuplicationDVD duplication$10.00$20.00N/A
Conversion/DuplicationVHS > DVD duplication/conversion$10.00$20.00N/A
Conversion/DuplicationMiniDV > DVD conversion$10.00$20.00N/A
LaborProctoring, Equipment Operator, Technical (3 hr min)$35/hr$45/hr$55/hr
LaborTechnical Consulting, Project Planning, Professional Services$35/hr$45/hr$200/hr
LaborDelivery, Setup & Takedown$25/hr in non-regular service hours$35/hr$55/hr
Rooms (classrooms/labs/other)Clark Guest account (required to access certain Clark resources)$100.00$200.00$300.00
Rooms (classrooms/labs/other)Wireless network access for events/conference participants$100.00$200.00$300.00
Rooms (classrooms/labs/other)Labs (JC103, JC105)no chargeno charge$25 per computer
Rooms (classrooms/labs/other)General “Smart” Classroomsno chargeno charge$200
ServiceDVD with label and case$10.00$10.00$10.00
ServiceVideo ConferencingCall for QuoteCall for QuoteCall for Quote
ServiceLive video encoding for webcastingCall for QuoteCall for QuoteCall for Quote
ServiceDigital video editing and/or authoring (a minimum of 4 hours editing time is generally required for projects)$55/hr$65/hr$125/hr
ServiceVideo production, 2 cameras + media (off campus locations – add travel time, 3 hour minimum in non standard hours)Call for QuoteCall for QuoteCall for Quote
ServiceVideo production, single camera + media (off campus locations – add travel time)***$100/hr$125/hr.$200/hr

Poster Printing

CategoryItemDescriptionTier 1Tier 2Tier 3
Poster PrintingPoster TubeAccommodates 36″ & 42″ prints5 per tube5 per tube10 per tube
Poster PrintingPaperGlossy Paper 42″14.50 per linear ft.14.50 per linear ft.45 per linear ft.
Poster PrintingPaperGlossy Paper 36″12.50 per linear ft.12.50 per linear ft.40 per linear ft.
Poster PrintingPaperHeavy Bond  Matte Paper 42″7.25 per linear ft.7.25 per linear ft.35 per linear ft.
Poster PrintingPaperHeavy Bond  Matte Paper 36″6.25 per linear ft.6.25 per linear ft.30 per linear ft.

Equipment for Reservation

EquipmentTier 1Tier 2Tier 3
Television with VCR/DVD playerno charge3065
DVD playerno charge1530
Regon Free DVD Playerno charge1530
VHS VCRno charge1530
Laptop computer (PC)no charge40110
Data/Video projectorno charge3580
35mm slide projectorno charge2045
Overhead projector (transparencies)no charge1530
Document Camerano charge2045
Projection screen (6′ or 4′)no charge1530
Projection screen (8′)no charge7575
Camcorder with tripodno charge3560
Digital still camera with tripodno charge2550
Large sound system (includes one wired microphone)no charge80175
Small sound system (includes one wired microphone)no charge5090
Microphone with cable and standno charge1025
Wireless microphoneno charge3075
Audio mixer (4-channel)no charge2040
Audio mixer (16-channel)no charge4075
Personal battery powered sound systemno charge2045
Portable CD/tape player (boom box)no charge1525
Headphonesno charge1015
Computer speakersno charge1015
Speaker telephone (conference phone)no charge2030
Optical Driveno charge1025
USB DVD Burnerno charge1025
Digital Audio Recorderno charge2550
WebCamno charge1020
Clickers (audience response system, up to 120…Limited availability, not reservable for every class session)no charge25
PowerPoint Remoteno charge1025
Laser Pointerno charge515
Contact Information

ITS Help Desk

Office Location

1-508-793-7745

helpdesk@clarku.edu

Academic Commons, Plaza Level

Check Systems Status