Funding Opportunities

The Dean of the College Office is often able to offer financial support for students, or student organizations, who seek funding for costs associated with academic-related activities such as research, projects, conferences, or on-campus academic events.

Guidelines

Please take note of the following:

• Any currently matriculated undergraduate student is eligible to apply for support from the Dean of the College.
• Students may request support for the following: conference fees (i.e., conference registration and/or memberships), presentation costs (i.e., printing of posters), on-campus academic event support, airfare/transportation, or hotel accommodation related to research and/or conference travel.
• The funding amount per student will vary and is based on the availability of funds. Students should expect that funding will only partially cover the costs associated with their research and/or project.
• Students, not the faculty mentor or club adviser, are expected to complete the application.
• If funding is granted for a research project, students are expected to present their findings at ClarkFest Fall, ClarkFest Spring, or departmental gatherings.

Process for Submitting Applications

Students should email the Dean of the College office and include the following:

1. Project description (1 or 2 paragraphs)
2. Budget and budget justification
3. Anticipated outcomes: in particular:
   1. the student should describe how this relates to their academic interests and they will benefit from the research/project/conference/event,
   2. explain how the larger Clark community will benefit, and
   3. your plans to share your experience with others on campus
4. For off-campus academic conference attendance, students must include the contact information for a faculty mentor who can attest to your participation in the off-campus event.

The Dean of the College Office is often able to offer financial support for course-related activities including (but not limited to) field trip travel, guest lecturers, off-campus events, registrations, and fees for students participating in educational events related to courses.

Guidelines

• Faculty/departments should include a description of the funding request along with estimated costs.
• Funding requests are accepted on a rolling basis.
• Priority will be given to FYI courses (First Year Intensives) and courses that carry a Clark Core designation.
• Please note that it will be the responsibility of the faculty and/or their department to research costs/quotes and arrange for payment through SmartBuy Plus.
• When requesting funds for transportation, please obtain quotes from one of Clark’s recommended transportation vendors.
• After submitting this request, you can expect a response within 3-5 business days.
• After receiving an approval notification, faculty/departments should coordinate the processing with the Administrative Coordinator for the Dean of the College office.
  • Departments can request to be reimbursed for expenses made using departmental funds through a Journal Entry Transfer or submit directly to the Dean of the College office through SmartBuyPlus.
• In order to process a reimbursement to your department, please send the following information to the Dean of the College office at Dean@clarku.edu with the subject line “Course Request Fund Expenses”
  • Proof of expenses – Receipt
  • Document the number of submitted expenses in self-serve banner budget
  • Journal voucher – Form can be accessed here: https://www.clarku.edu/offices/general-accounting/